OCDE course development assistance information

Definitions

New Course Development: Development of an online course that is either new to the university course catalog or currently exists in the university catalog, but only as a traditional face-to-face course.

Extensive Course Revision: Revision of an existing online course that includes either changes equal to or greater than 50% of the course learning materials, or substantial changes to course structure, course goals, and/or learning outcomes, such that the essential nature of the course is changed.

Individual Initiative: Individual online courses that are not part of 100% fully online degree programs.


Course Assistance Request Submission

  • Faculty or administrators of academic units or regional campuses may submit a project request for new course development or extensive course revision assistance via the university's online course support service catalog.
New Online Course request form
Extensive Online Course Revision request form


OCDE Funding for Course Assistance

  • Academic units are primarily responsible for providing course workload release, monetary compensation, or other understanding with faculty. Specific policies regarding compensation for development of online courses are outlined in the Collective Bargaining Agreement, Article XXI (effective, August 19, 2015).
     
  • OCDE has a limited course development budget. Priority consideration is given to fully online degree program courses and strategic individual initiative courses (high enrollment, high D/F/W, Kent Core, Transfer Module).
     
  • OCDE funded course development must be completed in the financial year in which it is scheduled. Funding for scheduled projects may not be carried over into the next financial year. Approval for funded assistance is not carried over from one financial year to the next. If a request is put on-hold or is updated resulting in a start date in a different financial year, a new request for funded assistance must be submitted.
     
  • Requests for OCDE funding must be submitted in writing by an administrator of an academic unit or regional campus for approval by Interim Associate VP, Continuing and Distance Education.
     
  • OCDE funded course development requires both a signed Agreement Letter establishing terms and conditions of OCDE course development assistance, including Kent State Online course design standards, and a signed Distance/Distributed Learning Agreement of Type II or Type IV.
     
  • OCDE funding applied to course development compensation will be processed upon completion of the course, as defined by the terms of the OCDE letter of agreement.


Course Development Scheduling

  • OCDE course development projects are scheduled by development terms. Start and end dates of development terms coincide with the university's fall, spring, and summer academic terms.
     
  • Courses are developed a minimum of one academic term prior to scheduled delivery. Requests for course development assistance should be submitted a minimum of one academic term prior to the development term.
     
Scheduled Delivery Development Term Submit Request
Fall term Preceding summer term Preceding spring term
  • OCDE has a limited workload capacity per development term. Priority is given to fully online degree program courses and strategic individual initiative courses (high enrollment, high D/F/W, Kent Core, Transfer Module). All other requests for assistance are prioritized according to availability in the course development schedule.


Course Assistance Request Approval Process

  • Requests for assistance are visible to administrators of academic units or regional campuses via a link to a desktop in OCDE's TeamDynamix project portfolio management application.

Desktops are visible via a web browser in both computer and mobile devices. The link to the desktop(s) is public (does not require sign in) and does not expire. Desktops may be reviewed at any time.

  • Prior to the beginning of each development term, OCDE will confirm course development assistance requests listed on TeamDynamix desktop(s) with administrators of academic units and regional campuses.

Contact is via email, including a link to TeamDynamix desktop(s). Course development projects will not be initiated without receiving written approval from academic units and/or regional campuses, such as a signed Agreement Letter and/or Distance Distributed Learning Agreement.


Distance Distributed Learning Agreement

The DDLA establishes faculty intellectual property rights to course learning materials and university rights to the final product. The DDLA is administered by Faculty Affairs; the OCDE is charged with retaining a copy for university records.

  • For OCDE scheduled course development assistance, OCDE will assume responsibility for generating the DDLA, collecting signatures, and distributing copies.
     
  • A DDLA will not be send until the course has been approved by an administrator of an academic unit and/or regional campus and scheduled by OCDE. The DDLA should be signed by the faculty and the department chair/director and dean of the academic unit and/or regional campus before the project begins.
     
  • OCDE funded assistance requires a signed DDLA of Type II or Type IV prior to the start of course development.


Course Development

  • OCDE course development assistance is limited to course development in the university's official learning management system, Blackboard Learn. Use of the Kent State Online course shell template is required.
     
  • Start and stop dates for course development coincide with the university's fall, spring, and summer academic terms. Unless otherwise agreed upon in writing by an administrator of an academic unit and OCDE, course development is expected to be completed by the end of the development term in which it is scheduled.
     
  • Course development will begin with an initial "kick-off" meeting between the OCDE development team, which may include an Instructional Designer, Educational Technology Designer, Program Manager, and faculty course developer for the purpose of reviewing required documents (Agreement Letter, DDLA), course development processes, and expectations for faculty participation.
     
  • Status of current projects is visible to administrators of academic units or regional campuses via a link to a desktop in OCDE's TeamDynamix project portfolio management application.
     
  • Desktops are visible via a web browser in both computer and mobile devices. The link to the desktop(s) is public (does not require sign in) and does not expire. Desktops may be reviewed at any time.


Course Support and Maintenance

  • Requests for course support assistance that do not include new course development or extensive course revision may be submitted via the university's online course support service catalog.
 

Details

34903
Created
Fri 4/5/19 3:28 PM
Modified
Fri 10/4/19 4:00 PM