Review process for the DDLA form

The "School" has been designated as the reviewer on the current DDLA form template in Dynamic Forms. This introduces several important changes to the process for reviewing the form:

  • The originator of the form is no longer required to specify the reviewer.
  • The reviewer is the last participant in the document work flow and will review the form after all participants in the work flow have signed the form.
  • The reviewer is not required to sign the form, rather they will "complete the form" and move it directly to the 'Processed' queue upon completion of their review.
  • The reviewer will still be able to return the document to any of the participants if there is an issue with the completed form.
  • Should a reviewer accidentally "complete" a form, the KSU - DDLA org admin has the ability to unprocess the form.

NOTE: Dynamic Forms does not support conditional rules/logic to send specific reviewers an individual email notification based on the originator/college/school/department. A single email notification will be sent to ALL designated reviewers.
 

Reviewing the DDLA Form

The Admin email notification in the DDLA form settings has been updated to include information in both the Subject line of the email and the Body of the message to include the name of the ORIGINATOR of the form.

Upon receiving a notification for a completed DDLA form, make sure to check the originator of the form. Review only forms originated by the designated staff in your college, otherwise ignore and delete the email notification.
 


Designated College/Academic Unit Reviewers for completed DDLA forms
*The table will be updated as colleges designate staff to review completed forms.

College/Academic Unit Originator Originator Email Reviewer
Business and Entrepreneurship Jacquelyn Tura
Dir. RCM & Business Ops		 jtura@kent.edu Amy Grincewicz
Dir. Instructional Design
Aeronautics and Engineering Not designated, KSO   Not designated, KSO
Applied and Technical Studies Not designated, KSO   Not designated, KSO
Architecture and Environmental Design Not designated, KSO   Not designated, KSO
Arts Not designated, KSO   Not designated, KSO
Arts and Sciences Not designated, KSO   Not designated, KSO
Communication and Information Darlene Janke
Sr. Business Manager		 djanke2@kent.edu Audrey Lingenfeldter
Dir. REM & Business Ops
  Miao Liu
Business Manager		 mliu2@kent.edu Audrey Lingenfeldter
Dir. REM & Business Ops
Education, Health and Human Services KSO   KSO
Nursing Tracy Motter
Associate Dean		 tmotter2@kent.edu Tracy Motter
Associate Dean
Public Health Jaime Rhoads
Dir. Instructional Design		 jrhoads9@kent.edu Brent Chistman
Sr. Dir. Acad Budget & RES Management
  Sasi Benzigar
Dir. Instructional Technology and Online Learning		 sbenziga@kent.edu Brent Chistman
Sr. Dir. Acad Budget & RES Management
Kent State Online Brandie Blankenship
Program Manager KSO		 bblank10@kent.edu Will Turek
Project Director KSO
  Will Turek
Project Director KSO		 wturek@kent.edu Will Turek
Project Director KSO

Completing the DDLA Form

The email notification contains instructions for "completing" the form and a link to log into Dynamic Forms. Log into your user account, then click on the circle icon in the 'Multi' queue for the Distance / Distributed Learning Agreement form.

Click on 'Complete Form' to open the form and review the document.

Click the 'Next' button to advance to the next page, or the 'Return for Revision' button to return the document to the appropriate participant. NOTE: The reviewer does NOT sign the document. One the "Next" button is clicked on the last page of the form, the document will be moved to the 'Processed' queue.

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