Body
The "School" has been designated as the reviewer on the current DDLA form template in Dynamic Forms. This introduces several important changes to the process for reviewing the form:
- The originator of the form is no longer required to specify the reviewer.
- The reviewer is the last participant in the document work flow and will review the form after all participants in the work flow have signed the form.
- The reviewer is not required to sign the form, rather they will "complete the form" and move it directly to the 'Processed' queue upon completion of their review.
- The reviewer will still be able to return the document to any of the participants if there is an issue with the completed form.
- Should a reviewer accidentally "complete" a form, the KSU - DDLA org admin has the ability to unprocess the form.
NOTE: Dynamic Forms does not support conditional rules/logic to send specific reviewers an individual email notification based on the originator/college/school/department. A single email notification will be sent to ALL designated reviewers.
Reviewing the DDLA Form
The Admin email notification in the DDLA form settings has been updated to include information in both the Subject line of the email and the Body of the message to include the name of the ORIGINATOR of the form.
Upon receiving a notification for a completed DDLA form, make sure to check the originator of the form. Review only forms originated by the designated staff in your college, otherwise ignore and delete the email notification.
Designated College/Academic Unit Reviewers for completed DDLA forms
*The table will be updated as colleges designate staff to review completed forms.
| College/Academic Unit |
Originator |
Originator Email |
Reviewer |
| Business and Entrepreneurship |
Jacquelyn Tura
Dir. RCM & Business Ops |
jtura@kent.edu |
Amy Grincewicz
Dir. Instructional Design |
| Aeronautics and Engineering |
Not designated, KSO |
|
Not designated, KSO |
| Applied and Technical Studies |
Not designated, KSO |
|
Not designated, KSO |
| Architecture and Environmental Design |
Not designated, KSO |
|
Not designated, KSO |
| Arts |
Not designated, KSO |
|
Not designated, KSO |
| Arts and Sciences |
Not designated, KSO |
|
Not designated, KSO |
| Communication and Information |
Darlene Janke
Sr. Business Manager |
djanke2@kent.edu |
Audrey Lingenfeldter
Dir. REM & Business Ops |
| |
Miao Liu
Business Manager |
mliu2@kent.edu |
Audrey Lingenfeldter
Dir. REM & Business Ops |
| Education, Health and Human Services |
KSO |
|
KSO |
| Nursing |
Tracy Motter
Associate Dean |
tmotter2@kent.edu |
Tracy Motter
Associate Dean |
| Public Health |
Jaime Rhoads
Dir. Instructional Design |
jrhoads9@kent.edu |
Brent Chistman
Sr. Dir. Acad Budget & RES Management |
| |
Sasi Benzigar
Dir. Instructional Technology and Online Learning |
sbenziga@kent.edu |
Brent Chistman
Sr. Dir. Acad Budget & RES Management |
| Kent State Online |
Brandie Blankenship
Program Manager KSO |
bblank10@kent.edu |
Will Turek
Project Director KSO |
| |
Will Turek
Project Director KSO |
wturek@kent.edu |
Will Turek
Project Director KSO |
Completing the DDLA Form
The email notification contains instructions for "completing" the form and a link to log into Dynamic Forms. Log into your user account, then click on the circle icon in the 'Multi' queue for the Distance / Distributed Learning Agreement form.
Click on 'Complete Form' to open the form and review the document.
Click the 'Next' button to advance to the next page, or the 'Return for Revision' button to return the document to the appropriate participant. NOTE: The reviewer does NOT sign the document. One the "Next" button is clicked on the last page of the form, the document will be moved to the 'Processed' queue.
