SharePoint Document Library folders can only be shared with users who have been provisioned valid KSU user accounts. In order to share a folder with a non-university user, a KSU guest account must be created.
Step 1. Navigate to the Course Development Projects folder on the KSO SharePoint site
Access the KSO SharePoint site, click on the Documents link in the top navigation, then select the Course Development Projects folder
Step 2. Select a folder to share
Select the folder then click on the kabob (three horizontal dots) menu icon, then select the COPY LINK option.
A pop-up window will appear confirming the link has been successfully copied, and providing an option to customize the link settings. The copied link may be shared with course developers via email, teams, etc.
The default permission for the link is set to EDIT.
NOTE: When sharing a link to a Content Dropbox or Course Development, etc. folder, it is strongly recommended to edit the "display as" name/title of the link to [Course Name - Folder Name], e.g., English 21200 - Content Dropbox. The display name of the link MUST be edited in the application used to share it, i.e, email or Teams.
Step 3. Selecting link settings
Links settings can be adjusted by clicking on the gear icon Settings link. Additional settings to adjust privileges to edit, view, and download can be selected. And links can be set to expire on a specific date.
Note: Link settings MUST be selected at the time the link is created. Settings CANNOT be edited or updated after the link has been created, a new link must be created.
Step 4. Removing links from project folders
At the end of course development, links that have been created with permissions to EDIT should be removed from project folders to prevent course developers from accessing, editing, removing, etc. materials from completed projects.
Select the project, click on the kabob menu (three horizontal dots), then select the Manage access option. A pop-up window will appear with options to manage the link.
Click on the Links tab - the number of active links will be displayed next to the tab. Click on the trash can icon to remove the link from the folder.
Step 5. Sharing a link for course developers to download materials
At the end of course development, a new link can be created to allow course developers to download a copy of course materials following the steps above. REMEMBER, the default link is set to EDIT. Make sure to adjust the settings to the link to REVIEW, which allows for downloading, and set an expiration date on the link for 2 weeks.