SharePoint Document Library folders can only be shared with users who have been provisioned valid KSU user accounts. In order to share a folder with a non-university user, a KSU guest account must be created.
Managing Project Folder Links During Course Development
Step 1. Navigate to KSO SharePoint > Course Development Projects folder
Access the KSO SharePoint site, click on the Documents link in the top navigation, then select the Course Development Projects folder
Step 2. At the beginning of course development, create a link to share a project folder
Select a folder to share, parent or child folder(s), then click on the kebab (three horizontal dots) menu icon, then select the Copy link option.
A pop-up window will appear confirming the link has been created. The default permission is set to Can edit.
Click on the Copy button, a pop up window should open confirming the link has been successfully copied.
NOTE: It is strongly recommended to edit the "display as" text of the link in the application used to share it, such as MS Outlook or Teams, before sending it to the course developer, especially when sharing child folders. For example, rename the link 'Content Dropbox' to 'English 21200 - Content Dropbox'.
Step 3. At the end of course development, remove the link to a shared project folder
Links that have been created with the permission Can edit should be removed from project folders to prevent course developers from editing or removing materials from completed projects.
Select the project folder, parent or child folder(s), click on the kebab menu (three horizontal dots), then select the Manage access option.
Click on the Links tab, and then the trash can icon to remove the link from that specific folder.
Note: If more than one child folder has been shared via a copied link, select each folder the use the manage option to remove the link. If only the parent folder has been shared, removing the link to the parent will remove access to all the child folders as well.
Create a "Download" Only Link to a Folder After Course Development
Step 1. At the end of course development, create a new link
Follow steps 1 and 2 listed in the above section to create a new link.
Note: Remember to remove the original link with permissions set to Can edit.
Step 2. Adjust the settings of the new link
Links settings can be adjusted by clicking on Settings.
Under the options for More Settings, change the default permission setting from 'Can edit' to Can view, and set the link to expire in two (2) week. Make sure to click on the Apply button to save the settings.
This will allow the course developer to download a copy of the files and will automatically remove access to the folder at the specified time, i.e., will not require manually removing the link to the folder.
A pop up window should open confirming the link has successfully been copied and is ready to share.