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Once a project request has been approved and a project created, the person assigned as the Manager is responsible for completing project set-up.
In the event project information is missing, incomplete, or inaccurate, Managers should notify the Project Director (Will Turek) via comment in the project feed.
Step. 1 Review Project Details
In the Projects / Workspaces application, select a project and expand the project components. Select the General project component and scroll through the project details making sure the information below is accurate.
- Sponsor - The person who requests the project, typically a faculty member, is different than the sponsor. The sponsor has the ability to "authorize" the request for assistance such as a department chair, program coordinator, or dean.
- Acct/Dept - The Acct/Dept of the sponsor should automatically be populated; in the case the department is not listed, such as "Dean's Office", etc. manually select the appropriate department from the options in the dropdown list.
- Portfolio - Projects can belong to multiple portfolios. Check to make sure the project is assigned to a "FY" (financial year) portfolio, a college portfolio, and a degree program portfolio (if applicable).
- Start and end dates - The project start and end date should coincide with the start and end dates of the academic term during which course development assistance is scheduled (approximate, not exact is OK).
- Development term - Academic term during which course development assistance will be provided.
- Delivery term - Next academic term during which the course is scheduled for delivery to students.
- Funding details - Courses for which funding is being provided require a higher level of accountability, especially KSO funded course development assistance. When KSO provides funding, an Agreement Letter outlining terms and conditions of course development is signed by the course developer and the sponsor of the request for assistance, including use of the Kent State Online course template and course design standards.
Step 2. Add Resources
The assigned Manager of the project is responsible for adding additional resources to the project, including designating an Alt Manager (if necessary). For all course development projects that KSO is providing monetary funding, add KSO Program Coordinator (Brandie Blankenship) as the Alt. Manager. The program manager is responsible for processing payment to the course developer and recording expenses in the project.
Step 3. Review Project Plan and Assign Tasks
- Review tasks in the project plan template, update as necessary.
- Assign tasks in the project plan to the appropriate resources
- For KSO funded development, the Program Coordinator (Brandie Blankenship) is responsible for updating the cards in the Course Compensation list.
Step 4. Double check the Delivery Term
- Look up the course in the university's schedule of courses to double check the Delivery Term information in the project's general details is correct.
- Check the number and level of course sections scheduled to be delivered; if the course is an undergraduate course (40000 level), but the schedule of classes lists it as a "slash" course (4/5, 4/5/7, or 6/8 - which are the ONLY slash courses permitted) that may alter course design.
- For graduate level courses (5/60000) check for a separate doctoral level course section offered during the same delivery term, that may alter course design and require a course combine.