All presentations that include audio narration should be accompanied by a word for word transcript. The transcript should be a PDF document that is provided with the presentation.
Step 1. Include Transcript in Notes Section of the PowerPoint.
In the Notes section of each slide, type (or copy and paste from a separate document) the part of the transcript that corresponds to that particular slide.
Step 2. View the full Notes page.
You can view each full page by selecting View and then Notes Page. From this page you can adjust the format, such as the size of the text box, as needed. If possible, make sure that all of the text is on one page.
Step 3. Select File and then Save As.
From the main menu, select File and Save As. Then select a location on your computer where you would like to save the file.
Step 4. Provide a name, Select PDF, and then choose Options
- Give your file an appropriate name.
- Select the PDF option for the Save as Type.
- Click Options. Note: This button will appear once you have chosen PDF for the file type.
Step 5. Choose Notes Page.
Under Publish options, select Notes pages and then click OK.
Step 6. Click the Save button.
The presentation will now be saved as a PDF document in the selected location.